Microsoft excel tutorial pdf free download

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If you need Excel skills to get a job you should begin with the Essential Skills Excel Tutorial it includes all of the Basic Skills material to reach a higher level of Excel proficiency. Here are some of the companies that The Smart Method have helped empower with excellent Excel skills. Some have taken our classroom courses and others have benefited from our online resources:.

Sample Files Free Basic Skills tutorials. Contact Site Map. I am still using a retired Excel version , or I am still using a retired Excel version , , or Excel Books and e-Books. How good do your Excel skills need to be?

Instant Free Download. Available for every Excel version. Why should you use our courses to learn Excel? You can get started completely free Our acclaimed free Basic Skills Excel Tutorials are used by schools, colleges, universities and industry to train Excel fundamentals. Eight compelling reasons to use our Expert Skills book.

Seven compelling reasons to use our Essential Skills book. When you use The Smart Method you're in good company. Excel Tutorials. Which Excel Basic Skills version do you need to learn? Excel for Windows. Free E-Book Instant Download. Coming Soon! Whether for work, school, or personal use, it can be a little intimidating when you first begin.

There are even classes for new Excel users both online and on campuses. This guide to Excel is for those who have never used it before, are struggling with it as a beginner, or just want the basics to then learn it on their own. What Is Microsoft Excel? In the simplest of terms, Excel is a spreadsheet application. It uses grids of cells within columns and rows to manipulate, organize, and perform calculations with data.

You can use pivot tables, charts, formulas, and functions in a variety of ways. Getting familiar with them will help you to understand the guide and the steps you see. Workbook and Spreadsheet: A workbook is what you actually use when you open Excel. The workbook contains the spreadsheets. A workbook can hold many spreadsheets and you can move between those sheets with the tabs on the bottom of the Excel workbook.

Cell: Spreadsheets are made up of rectangular blocks called cells. A cell contains the data you enter; from numbers to words to images to formulas, cells hold that information. You can enter data either directly in the cell or in the formula bar text box for the cell right below your ribbon.

You will also notice the name box cell indicator to the left of the formula bar. By default, this displays the corresponding column and row for the cell. For instance, the cell in the top left corner of the spreadsheet is A1 for column A, row 1. Formulas and Functions: You can think of a formula as a calculation or equation. With Excel, you can create formulas or use built-in ones. These formulas can automatically calculate numbers for you like addition or multiplication.

In addition to calculations, you can use functions for things like counting the number of items in a column or displaying a minimum or maximum number for a group of cells. The Excel Tabs and Ribbon You should take a little time to familiarize yourself with the ribbon in Excel.

Just like with other Microsoft Office applications, the ribbon holds the buttons that you will use inside tabs. You can customize the ribbon to remove or add both tabs and buttons. But you will likely see the tabs below by default. Here is a brief explanation of what each one is for and which button sections you can see.

Also, note the Tell me what you want to do box. If you need help or want more information on a feature, just enter the keyword into the box and view your results.

But if not, this is the toolbar at the very top left of the Excel window. And it is important because it allows you to quickly undo or redo an action, plus save your file.

If you make a mistake and want to undo it, just click the Undo button. If you click it once, it will undo the last action you took. If you keep clicking it, it will undo actions you took one-by-one moving backward.

Alternatively, you can click the arrow next to the Undo button and highlight all actions you want to undo. If you undo an action with the button, the Redo button will then be clickable. This lets you redo what you have just undone. Like the Undo button, you can redo your last action with one click or use the arrow next to the Redo button to redo multiple actions. The Save button lets you quickly save the file you are working on with the current file name.

Spreadsheet Options Managing a large number of spreadsheets is no problem for Excel. So, you can use more than one if your project calls for it. For example, you can use different spreadsheets for months or years, product warehouse locations, loan or credit card companies, and healthcare facilities.

Along with multiple sheets, you can take advantage of these basic spreadsheet features. By default, you will see them named Sheet 1, Sheet 2, and so on. You can then move the sheet to another spot in the workbook, move it to a different workbook, and make a copy of it for either case. You will need to confirm this action in the subsequent pop-up window. Working With Columns, Rows, and Cells in Excel There are some basics such as selecting, inserting, deleting the columns, rows, and cells in Excel.

These are handy actions to keep in mind as you work with your spreadsheets. Select an Entire Column or Row You will notice as you move your mouse over the letters for the columns or numbers for the rows that a small arrow will appear. If you click at that time, the entire column or row will be selected.

You might use this action for applying a function, formatting, or sorting. Select a Group of Columns, Rows, or Cells There may be times when you want to select more than one column, row, or cell. You can do this in a couple of different ways depending on if they are adjacent or scattered. Select Adjacent Columns, Rows, or Cells When you want to select columns, rows, or cells that are next to each other, begin by selecting the first one.

Then, hold down your mouse button and drag through the rest. You will see them highlight as they are selected. Release the mouse button when you finish. Another way to do this is to select the first one, hold down your Shift key, and then select the last one.

If you do this with cells, you can select an entire group across and down. Select Scattered Columns, Rows, or Cells If you would like to select columns, rows, or cells that are not adjacent, start by clicking the first one. Then, hold down the Ctrl key and continue clicking the ones you want. Release the Ctrl key when you finish.

Insert or Delete a Column, Row, or Cell You can easily add or get rid of a column or row that you no longer need. Again, put your mouse over the letter or number, but instead of left-clicking your mouse, right-click. In the context menu that appears, select either Insert or Delete. You can also simply hide and unhide columns or rows by selecting Hide or Unhide from the context menu. You can insert or delete a cell the same way as a column or row.

However, with either option, you will receive a pop-up alert asking how you would like to shift the cells, row, or column. Just choose an option and click OK. Move a Column, Row, or Cell If you decide to move a column, row, or cell to a different spot in your spreadsheet, you can do it but must be careful. First, select the column, row, or cell as described above.

Put your mouse over one of the edges of it so that the four-sided arrow appears. Then, drag it by holding down your mouse button to its new location and release. What you must be cautious of is if you release the column, row, or cell over the top of one that already contains data. If this happens, a pop-up box will appear asking if you are sure you want to replace the data. So, if you do this in error, click Cancel and it will go back to its original spot. Adjusting the Size of a Column or Row You may want all or some of the columns or rows on your spreadsheet to be a specific size regardless of the data they hold.

Adjusting the width or height is simple and can be done in two different ways. First, you select and right-click the column or row. In the context menu choose either Column Width or Row Height, depending on which one you want to change.

In the pop-up window that appears, you will see the current width or height. Replace it with the number you want and click OK. Another way to adjust the size of a column or row is to first select it. Move your mouse to the border until you see a two-sided arrow appear. Then, hold down your mouse button and drag until you reach the size you want.

Adjusting the Size to Fit Your Data If you would rather have each column and row sized to accommodate your data, you can do this in a just a few clicks. First, select the entire spreadsheet by clicking the triangle in the upper left corner between the A and the 1. Then, move your mouse between two columns until you see the two-sided arrow and double- click. Next, do the same for the rows.